Shreveport Campus School of  Medicine
Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. They are:
(1) The right to inspect and review the student’s education records within 45 days of the day the Louisiana State University Health Sciences Center (LSUHSC) receives a request for access.
Students should submit to the registrar written requests that identify the records they wish to inspect. The LSUHSC Office of the Registrar will notify the student of the time and place where the records may be inspected. If the records are not maintained in the Office of the Registrar, the student will be advised of the correct office to contact.
(2) The right to request the amendment of the student’s educational records that the student believes are inaccurate or misleading.
Students may ask the LSUHSC to amend a record that they believe is inaccurate or misleading. They should write the LSUHSC official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the LSUHSC decides not to amend a record as requested by the student, the LSUHSC will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the LSUHSC in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the LSUHSC has contracted (such as an attorney, auditor, medical consultant, therapist, or collection agent); a person serving on the LSU Board of Supervisors; or a student serving on an official committee, such as for academic awards, disciplinary or grievance committees or assisting another school official in performing his or her tasks. A school official has legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
Upon request, the LSUHSC discloses education records without consent to officials of another school in which a student seeks or intends to enroll. (Attempts are made to advise the student of the disclosure before it is made.)
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the LSUHSC to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.
Public Information
In compliance with the Privacy Act, public information regarding students attending the LSUHSC includes the student’s: name, current local address and phone number, LSUHSC box number, date and place of birth, field of study, most recent previous school attended, dates of attendance, degrees and awards, photographs, e-mail address, class schedule, anticipated graduation date and planned post-completion placement (including the AAMC Match).
Public information pertaining to any individual student will be released by the Office of the Registrar upon inquiry, unless the student has requested that specific items not be released. A student’s request to have "public" information withheld must be filed at the Office of the Registrar no later than the third class day of classes following each registration. Partial or whole lists of students by name and address will not be released for commercial purposes other than by contractual agreement with the LSUHSC (currently there are no such agreements).
Office of the Registrar, September 29, 2004
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Revised on 9/11/2001:
to add the word "written" in paragraph (1) 3rd line.
to change the address of the Ferpa office
to update LSUMC to LSUHSC
Complies with Ferpa web site information and NASFAA information provided by Financial Aid.
http://www.ed.gov/offices/OM/fpco/ferpa/ps_officials.html
9/29/04 added "planned post-completion placement (including AAMC Match)