Share Your Calendar With A Friend

Have you ever been placed in the position of managing another person’s calendar? Wouldn’t it be easier if you could open that calendar on your machine and within your email? Well, we have gathered some steps for you from Microsoft Outlook’s own help feature that will help you do that very thing. As always, make sure you have permission from the person who will be doing the sharing (a.k.a. the sharer).

To Share A Calendar With Another (done in the sharer’s email):

  1. In the Folder List, right-click the folder you want to share (calendar in this case), and then click Properties on the shortcut menu.   If the folder list is not showing, click View à Folder List from the menu bar

  2. Click the Permissions tab.

  3. Click Add.

  4. In the Type name or select from list box, enter the name of the person you want to grant sharing permissions to.

  5. Click Add, and then click OK.

  6. In the Name box, click the name of the person you just added.

  7. Under Permissions, choose the settings you want.  Click OK when done

With this permission level
(or role)

You can

Owner

Create, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels others have for the folder. (Does not apply to delegates.)

Publishing Editor

Create, read, modify, and delete all items and files, and create subfolders. (Does not apply to delegates.)

Editor

Create, read, modify, and delete all items and files.

Publishing Author

Create and read items and files, create subfolders, and modify and delete items and files you create. (Does not apply to delegates.)

Author

Create and read items and files, and modify and delete items and files you create.

Contributor

Create items and files only. The contents of the folder do not appear. (Does not apply to delegates.)

Reviewer

Read items and files only.

Custom

Perform activities defined by the folder owner. (Does not apply to delegates.)

None

You have no permission. You can't open the folder. 


Note   With author or editor permissions, a delegate has send-on-behalf-of permission. Sent messages contain both the manager's and delegate's names. Message recipients see the manager's name in the Sent On Behalf Of box and the delegate's name in the From box.

  1. Right-click on the Outlook Today – [Mailbox – Lastname, Firstname] folder & select properties. Click the Permissions tab.

  2. Click Add.

  3. In the Type name or select from list box, enter the name of the person you want to grant sharing permissions to.

  4. Click Add, and then click OK.

  5. In the Name box, click the name of the person you just added.

  6. Under Permissions, choose the settings you want. Click OK when done


To Open Another Person’s Calendar within your email (done in the sharee’s email):

  1. On the Tools menu, click E-Mail Accounts.

  2. Click View or change existing e-mail accounts, and then click Next

  3. In the list, click the Exchange account type, and then click Change.

  4. Click More Settings, and then click theAdvanced tab.

  5. Click Add, and then type the mailbox name of the person whose mailbox you want to add to your user profile.

    For any questions or comments about this web site, please feel free to email us at sh-helpdesk@lsuhsc.edu