Clinical Evaluation

The clinical evaluation forms are used to formulate the clinical grades for both CC 300 and CC 400. Students are responsible for completing the identifying information on the evaluation form and presenting the form to their preceptor for each patient seen. Failure to submit a sufficient number of evaluation forms, failure to perform satisfactorily, or failure to meet professional standards of conduct could result in disciplinary action and a failing grade for the course.

Each student has an educational portfolio located in the office of the Department of Family Medicine on the first floor of the medical school (room 1-305). The portfolio contains documentation of completed required activities and evaluation forms from clinical experiences in the clinic.

Each student is assigned to a member of the full-time family medicine faculty (see Appendices). At scheduled evaluation conferences held three to four times a year, these preceptors review the students' portfolios and recommend a grade for each student. Each student's grade is determined by consensus of the faculty at these conferences, and the students are notified of their grades within a month of the conference. At the end of the academic year, the portfolios are reviewed once more to assess the students' work and formulate the final educational portfolio grade.

For seniors, this final portfolio grade will be a Pass or a Fail for the course. For juniors, the final portfolio grade will be considered along with the final examination grade to calculate the final grade for the course.

A grade below 80 in clinical performance could result in failure of the course, despite overall passing scores.

The approximate dates of the evaluation conferences are:

A minimum number of evaluations are required (7 per grading cycle). If the minimum number is not met, your portfolio and schedule are reviewed to verify whether you have turned in a minimum of 4 evaluations during all blocks that contain CCC scheduling. If you have not, you will receive an "Incomplete" in the course and must meet with Debbie Henry in the Department of Family Medicine to discuss strategies to enable you to meet the course requirements.

If you have a second grading cycle with an incomplete grade, you must consult with the course director or your assigned faculty member.

You should turn in a clinical evaluation form to your preceptor with each patient you see. If you have no patients for the day, you may turn in one evaluation for the day to your preceptor to assist in obtaining the minimum number of evaluations required. A 'no-patient' evaluation will not be averaged into your grade. To be valid, all evaluations must have your name on them and be signed by the preceptor.

Juniors will be assigned a letter grade for the course based on individual and group faculty evaluations, required activities, and the final examination. The cutoff for an "A" is 90, with 80-89 for a "B," and 70-79 for a "C." Seniors are assessed based on clinical evaluations and required activities, and will receive a grade of "Pass" or "Fail."


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updated 6/7/05 - dlp